What it is
Virtual Tour Scheduling Automation allows clients to instantly book and attend property tours online without manual coordination from agents. The system integrates calendars, video platforms, and property management systems to automatically confirm availability, send invites, and provide links for live or pre-recorded virtual tours.
Why it matters
Coordinating property viewings manually is time-consuming, error-prone, and often results in missed opportunities. Clients want convenience, and agents need efficiency. By automating scheduling, clients can book tours 24/7, agents reduce admin workload, and properties get showcased faster — boosting conversions in competitive markets.
How it works
- Prospects request a tour via website, chatbot, or email.
- AI syncs with the agent’s calendar to check availability.
- Virtual meeting links (Zoom, Google Meet, or 3D tour platforms like Matterport) are generated automatically.
- Clients and agents receive instant confirmations and reminders.
- Rescheduling and cancellations are managed automatically.
- CRM updates with tour history and client preferences.
